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Data Protection Notice of Heinrichs Messtechnik GmbH

1. General information on data protection
Personal data will only be collected or processed if you supply such information voluntarily, for example in the course of making an inquiry. In the absence of any compelling reasons connected to the performance of a business transaction, you may revoke you previously granted consent to the storage of your personal data in writing with immediate effect (e.g. by e-mail or fax). Your data will not be passed to third parties unless this is required under statutory provisions. Your data will be protected on our systems in accordance with internationally applicable data protection standards, the Data Protection Directive of the European Union and national data protection rules. We want you to be confident that your data will be treated responsibly and confidentially. Personal data will only be used for the purposes set out in this data protection policy or for explicitly declared purposes where data is collected in future. Our websites may contain links to the websites of other providers. Because we assume no responsibility for the information that these contain, we recommend that you take a close look at the information on data protection set out there.

2. Information, amendment and erasure of your data, rights to object

In accordance with prevailing law, you may at any time inquire of us whether any personal data about you is stored by us, and if so, which. You will receive a notification to this end without undue delay.
Of course, all of our customers are free to stipulate any purposes for which his or her personal data should not be used. If you no longer require your data to be used for a given purpose, you may object to the further use of your data (see contact details under 6.4).

3. Security of your data
The personal data provided to us is stored by deploying all technical and organisational security measures to prevent access by unauthorised third parties. It is strongly recommended that surface mail is used to send highly sensitive data or information because comprehensive data security cannot be guaranteed when using e-mail.

4. Cookies
On some of our pages we use what are known as session cookies to make our web pages easier for you to use. These are small text files that are only stored on your hard drive for the duration of your visit to our website and, depending on your browser settings, are deleted when the browser is shut down. These cookies do not retrieve any information about you stored on your hard drive and do not adversely affect your PC or your files. Most browsers are set up to receive cookies by default. However, you can deactivate the saving of cookies or set your browser such that it notifies you when cookies are transmitted.

5. Note on Google Analytics
This website uses Google Analytics, a web analytics service from Google Inc. (“Google”). Google Analytics uses what are known as “cookies”, i.e. text files that are saved on your computer and enable an analysis of your use of the website. The information generated by the cookie regarding your use of this website (including your IP address) is transferred to one of Google’s servers in den USA and stored there. Google uses this information to analyse your use of the website, to generate reports relating to website activity for the website operators and in order to provide further services connected to the use of the website and the Internet. Google may also transfer this information to third parties to the extent required by law or where third parties process this data on Google’s behalf. Under no circumstances will Google link your IP address to other Google data. You can prevent the installation of the cookies via a corresponding setting in your browser software; however, please note that if you do so you may not be able to use all functions of this website fully. By using this website you declare your consent to the data collected about you being processed by Google as described above and for the above purpose.https://support.google.com/analytics/answer/6004245?hl=de

6. Public directory of procedures

6.1 Name of the data controller:
Heinrichs Messtechnik GmbH

6.2 Managing Director:
Dr. Sebastian Wenzel

6.3 Address of the data controller:
Robert-Perthel-Str. 9, 50739 Köln, Germany

6.4 Address of the company data protection officer:
Company data protection officer
Bert Snüverink
Heinrichs Messtechnik GmbH
Robert-Perthel-Str. 9
50739 Köln, Germany
E-mail: b.snueverink{ad}heinrichs.eu

6.5 Intended purpose of data collation, processing or use
Heinrichs Messtechnik GmbH is a manufacturer of flow meters for fluids and gases and level measuring equipment. Our business divisions include the development, production, distribution and service of variable area flow meters, flap flow meters, Coriolis mass flow meters, level meters, density meters and oscillating flow meters.
The company’s objects comprise manufacturing these devices and providing a range of services. Personal data may be collected, processed utilised and stored for the following purposes:

  • On the sale of meters
  • On the production of cost estimates
  • On the provision of advice, services and support in these areas

Ancillary purposes comprise accompanying or supporting functions such as chiefly the administration of personnel, agents, suppliers and service providers.

6.6 Description of the groups of people and type of data
The following personal data or data categories are collected, processed, utilised and stored for the groups of people set out here:

Group of people Data Category
Customers Contact persons, contact information, address data, including telephone, fax and e-mail data, information, bank details A
Prospects, non-customers Contact persons, contact information, address data, area of interest, bid data B

Employees, apprentices, interns, pensions, former employees, dependants:

  • Contract, master and invoicing data: Information on home and business address, area of activity, salary payment, name and age of dependants is relevant for social security benefits, payroll information, bank account information
  • Data on personnel management and administration
  • Work-time recording and access-control data
  • Calendar management data
  • Data on communication and the performance and monitoring of transactions as well as technical systems
Applicants Application data, information on career path, education and qualifications D
Suppliers, service providers Contact persons, contact information, address data, bank account information, contract data, calendar management data, invoicing and performance data E
Registration data such as company data with address data, contact names and communication data, sector-affiliation information, product interest and contract and billing data F


6.7 Recipients or category of recipients to whom data can be communicated:

  • Public authorities where overriding statutory provisions apply (category A-F)
  • Internal departments involved in the performance of the respective business processes (chiefly: HR department, bookkeeping, accounting, procurement, marketing, general administration, sales and IT) (category A-F)
  • External contractors (service companies) in accordance with section 11 German Data Protection Act (BDSG) (category C, E)
  • Other external bodies such as financial institutions (provided the data subject has declared his or her written consent or a transfer is permissible on the grounds of an overriding legitimate interest (category A, C, E, F)

6.8 Data transmission to third countries
Data is only transmitted to third countries in the course of contractual fulfilment, necessary communication and other exceptional circumstances expressly provided for in the BDSG. No other data transmission to third countries is performed; and none is planned.

6.9 Time limits for the erasure of the data
The legislator has enacted a range of retention obligations and periods. After the expiry of these periods, the data in question will be routinely deleted if it is no longer required for performance of the contract. In accordance with the statutory provisions, financially relevant data or data required under commercial law for a completed financial year will be deleted after a further ten years unless longer retention periods are prescribed or are necessary on legitimate grounds. Shorter deletion periods apply to special areas (e.g. in the HR administration field, such as rejected applications or written warnings). Any data not covered here will be deleted when the purposes set out under 6.5 cease to apply.

7 Right to complain to the supervisory authority

Under Art. 77 GDPR data subjects have the right to lodge a complaint with a supervisory authority if he or she considers that the personal data relating to him or her is being processed unlawfully.